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招聘企业: 联合国教科文组织(UNESCO)
职位名称: PROGRAMME ASSISTANT
发布时间: 2017-03-15
职位描述:

工作内容

Provide general office assistance to the Section and secretarial functions to the Chief of Section: prepare paper work; submit and prepare requests for approval of HR related matters (temporary assistance, processing visas, security cards); prepare meeting minutes; make travel arrangements; troubleshoot administrative problems (telephone, computer, office supplies); receive, register, review and draft correspondence/e-mails/documents; verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards; transmit administrative or budgetary information to relevant team members; maintain mailing/contact lists; manage the filing system.
Provide support to programme administration of the Section: prepare budgetary monitoring information; initiate contractual documents; prepare supporting documents for travel arrangements, contract approval and payment in compliance with programme and budgetary requirements and financial regulation; alert the supervisor of errors/omissions/discrepancies observed and undertake corrective action.
Assist in the implementation of programmes/projects/activities of the Section: track, retrieve, research files, reports, other records and past practices; gather and collate background information; prepare and format presentations, reports, according to standards and formats.
Provide administrative and organizational support for events/meetings/workshops/seminars including all aspects of logistic arrangements and follow up: prepare participation list, process requests for translation and coordinate the delivery of translation services, print and dispatch information documents (for statutory meetings), complete forms and process requests for reservation of room, webcasting, recording, transcription of debates.
Provide guidance to staff on relevant administrative procedures and practices, automated systems, computer applications, etc.

工作要求

Provide general office assistance to the Section and secretarial functions to the Chief of Section: prepare paper work; submit and prepare requests for approval of HR related matters (temporary assistance, processing visas, security cards); prepare meeting minutes; make travel arrangements; troubleshoot administrative problems (telephone, computer, office supplies); receive, register, review and draft correspondence/e-mails/documents; verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards; transmit administrative or budgetary information to relevant team members; maintain mailing/contact lists; manage the filing system.
Provide support to programme administration of the Section: prepare budgetary monitoring information; initiate contractual documents; prepare supporting documents for travel arrangements, contract approval and payment in compliance with programme and budgetary requirements and financial regulation; alert the supervisor of errors/omissions/discrepancies observed and undertake corrective action.
Assist in the implementation of programmes/projects/activities of the Section: track, retrieve, research files, reports, other records and past practices; gather and collate background information; prepare and format presentations, reports, according to standards and formats.
Provide administrative and organizational support for events/meetings/workshops/seminars including all aspects of logistic arrangements and follow up: prepare participation list, process requests for translation and coordinate the delivery of translation services, print and dispatch information documents (for statutory meetings), complete forms and process requests for reservation of room, webcasting, recording, transcription of debates.
Provide guidance to staff on relevant administrative procedures and practices, automated systems, computer applications, etc.

学历要求

高中及以上

工作经验

5年

语言要求

英语或法语精通,其他语言良好


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